TOS

Remote Online Notarizations (Florida Statutes §117 Part 2):

In order to have your document(s) notarized via Remote Online Notarization you must be a US Citizen, be 18 years of age or older, have a Social Security Number, have at least 5 years of US credit history, have a US Driver’s License, US Passport or a State issued ID, have a Smartphone and have an email address. If you do not fulfill those requirements you might not pass the ID Verification. Neither Pensacola Mobile Notary LLC nor the Notary is not responsible if the principal or any of the witnesses (if any) do not pass the ID verification process. You may verify your identity up to four times per 24-hour period. If you fail the verification process twice, you must wait for 24 hours. The invoice is due before the documents are electronically processed. If you cannot pass the Verification process, half your payment will be refunded - the other half is nonrefundable due to the preparation of documents and third party costs. The same 50% rule applies fee applies if a Notarization cannot be completed due to technical issues. Neither Pensacola Mobile Notary LLC nor the Notary are responsible, if the principal or any of the witnesses experience technical issues before or during the Audio/Video session. The Audio/Video Session will be recorded. “Pensacola Mobile Notary LLC” will keep a copy of the recording for ten years. The Notarization takes place in the State of Florida under State laws. It is your responsibility to verify if the receiving party of the Document accepts notarizations from Florida. If the notarial wording does not meet the requirements according to Florida Statutes, the notary will either adjust the Certificate or attach a separate Certificate. If you are in a public and/or unsecured location during the Notarization, it is your responsibility to protect your privacy. It also is your responsibility to have a stable internet connection. If the principal is executing a Power of Attorney that grants special powers identified in Section 709.2202, Florida Statutes, then the required witnesses must be physically present with the principal in order for the Power of Attorney to be effective with respect to those special powers. If you are about to sign Estate Planning Documents and are a Vulnerable adult as defined in s. 415.102, Florida Statutes, the documents you are about to sign are not valid if witnessed by means of audio-video communication technology. If you suspect you may be a vulnerable adult, you should have witnesses physically present with you before signing. If the principal is executing an electronic will, then the recording must be maintained by a “qualified custodian” in accordance with Chapters 731 and 732, Florida Statutes.

Electronic copies are free of charge for:

A party to the electronic record
In a real estate transaction, the title agent, settlement agent, or title insurer who insured the electronic record or engaged the online notary public regarding the transaction
The Department of State

Electronic copies can be obtained for a $20 fee by:

The qualified custodian of an electronic will
The RON Service Provider whose services were used to notarize the electronic record
Any person who is asked to accept a Power of Attorney notarized by the Online Notary Public
Any other person pursuant to a subpoena, court order, law enforcement investigation or other lawful inspection demand

Pricing:

The final invoice reflects a summary of all fees listed on https://www.pensacola-mobile-notary.com/fees.

By using our service, you agree to the notarial fees regulated per Florida Statutes §117.05 (Traditional Notarization) and §117.275 (Remote Online Notarization) as well as to the additional service fees that occur due to the additional service provided.

Cancellation Policy:

All Sales are Final. If you must cancel your appointment, we respectfully request a 24-hour notice. Missed appointments, or appointments cancelled without 24-hour notice, are not refundable.

Late Fee Policy:

A late fee of $15 will be assessed for any payment not received within the due date. If payment is not received within 30, 60, or 90 days from the due date, a late fee of $15 will be assessed each time. The late fee will continue to accrue until payment is received in full. If Payment has not been received after 120 days of the due date, the account will be referred to our Law Firm. If you are unable to make the payment by the due date, please contact us to discuss possible payment arrangements.

Website:

Pensacola Mobile Notary LLC is using third-party services (including but not limited to Google Analytics, Google Ads, Wix, PayPal and Acuity Scheduling). By using the Website, you agree to have certain data collected from those third parties.

Settling disputes:

Florida law will govern all claims and disputes arising out of or relating to these terms, any notarizations or any services offered, regardless of conflict of laws. These disputes will be resolved exclusively in the court system of Escambia County or Santa Rosa County, Florida, USA, and you consent to personal jurisdiction in those courts. The parties to this agreement will submit all arising disputes or claims regarding any notarizations or services offered to arbitration in Pensacola, Florida.

Website Privacy Policy:

We value your privacy and are committed to protecting your personal information. This Privacy Policy outlines how we collect, use, and safeguard the data generated when you visit and interact with our website, which includes the use of Google Analytics. By using our website, you agree to the terms and practices described in this policy.

Information Collection:

1.1. Data Collected: When you visit our website, we may collect certain information to provide and improve our services. This information may include:

Usage data: We gather data about your interactions with our website, such as the pages you visit, actions you take, and time spent on each page.
Device and browser information: We collect data about the device and browser you use to access our website, including IP address, operating system, browser type, and version.
Referral information: We may receive information about the website that referred you to our website.

1.2. Cookies and Similar Technologies: We use cookies and similar technologies to collect and store information when you visit our website. These technologies help us analyze user behavior and enhance your browsing experience. Google Analytics, in particular, uses cookies to collect data about your interactions with our website.

Use of Collected Information:

2.1. We use the information collected through Google Analytics to:

Analyze website traffic and user behavior to understand how our website is being used and make improvements accordingly.
Track the effectiveness of our marketing and advertising campaigns.
Generate reports and statistics on website performance and user engagement.
Enhance your experience on our website by personalizing content and recommendations based on your preferences and interests.

Data Sharing and Disclosure:

3.1. We do not sell, trade, or otherwise transfer your personally identifiable information to third parties without your consent, except as described in this Privacy Policy.

3.2. We may share the collected information with trusted third-party service providers who assist us in operating our website and analyzing user behavior. These service providers are obligated to maintain the confidentiality and security of your information and are prohibited from using it for any other purpose.

3.3. We may disclose your information when required by law or in response to a valid legal request.

Data Retention:

4.1. We retain the collected information for as long as necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law.

Your Choices:

5.1. You have the right to opt-out of Google Analytics' data collection and processing by adjusting your browser settings or using Google's browser add-on to disable Google Analytics.

5.2. You can also choose to disable or delete cookies in your browser settings, but please note that this may affect your experience on our website.

Security:

6.1. We take reasonable measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission or electronic storage is 100% secure, and we cannot guarantee absolute security.

Links to Third-Party Websites:

7.1. Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these websites. We encourage you to review the privacy policies of those websites before providing any personal information.

Children's Privacy:

8.1. Our website is not intended for children under the age of 13. We do not knowingly collect personal information from children under the age of 13. If we become aware that we have collected personal information from a child under the age of 13, we will take steps to delete it.

Delegating Notary Services:

In our commitment to delivering efficient and accessible notary services, we may delegate specific tasks to other mobile notaries. This delegation could encompass responsibilities such as handling notarization appointments, and related services. By availing yourself of our mobile notary services, you acknowledge and consent to the potential delegation of tasks to other qualified and authorized mobile notaries. Rest assured that every notary engaged on our behalf is thoroughly vetted, ensuring the highest standards of professionalism and confidentiality in accordance with industry norms and legal requirements.

Revisions to our policies:

We maintain the right to modify any of our policies at any given moment.